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CALL FOR EXPRESSION OF INTEREST (EOI)
RECRUITMENT OF A PROCUREMENT SPECIALIST
AMI N°01/CRRH-UEMOA 2023
 

JUSTIFICATION FOR RECRUITING A PROCUREMENT SPECIALIST

The Procurement Specialist will be required to ensure compliance with the AFD Group procurement procedures for this PROPARCO Technical Assistance project.

The required qualifications and skills, duration and features of the service contract, and the terms and conditions for submitting this application are as follows:
 

DUTIES

Under the supervision of Management, the Procurement Specialist will be responsible for project procurement, including planning project implementation activities.
In this capacity, he will work closely with Management, the Operations Department, the Finance Department, and Permanent Control. He will assist and advise those in charge of project implementation.


The procurement specialist will:

  • Verify compliance of procurement contracts;
  • Ensure that the procurement processes meet the procedure established by PROPARCO ( Link to the complete guidelines: Guidelines for awarding contracts financed by AFD in
  • foreign countries | AFD - Agence Française de Développement);
  • Ensure that procurement decisions comply with agreements reached;
  • Help resolve any procurement issues that may arise;
  • Ensure the planning of activities and the follow-up of contract files to avoid any delay in the process of awarding, signing, and executing contracts;
  • Ensure that contracting is fully integrated into fund planning and management.
     

NATURE AND SCOPE OF THE ASSIGNMENT

The Procurement Specialist will be required to:

  • Develop a procurement monitoring mechanism, including deadlines, so that potential sources of delay can be quickly identified, senior management informed, and solutions proposed;
  • Draft requests for expression of interest (EOI) for the recruitment of consultants and ensuring publication in the national and/or international press;
  • Ensure the quality of technical specifications and terms of reference;
  • Prepare requests for quotations and requests for proposals;
  • Monitor the publication of specific tender notices in the appropriate media;
  • Take part in tender opening committees, bid evaluations, and contract awards in order to provide helpful advice to those involved in the procurement process;
  • Establish for all categories of contracting the contracts of the successful tenderers;
  • Follow up on no-objection opinions requested from PROPARCO;
  • Ensure that all decisions relating to the award and execution of contracts have complied with the agreed rules;
  • Advise Management in understanding and drafting all incoming and outgoing correspondence with procurement aspects;
  • Provide appropriate advice in the performance of contracts and, in particular, with regard to the resolution of any disputes that may arise;
  • Produce a monthly contract monitoring report and a quarterly contract status report to support financial monitoring;
  • Ensure that tender results are published within the prescribed deadlines after contracts have been awarded and that unsuccessful bidders receive the necessary information;
  • Supervise or act as secretary to analysis committees, with non-voting status, except for services relating to the awarding of contracts;
  • Organize and carry out in-house training sessions at intervals to be agreed upon with General Management to empower CRRH-UEMOA staff in the correct day-to-day application of PROPARCO’s procurement guidelines;
  • Carry out any task or assignment by Management related to the award contracts.

 

JOB DESCRIPTION

Based on the provisions of the credit agreement, the procedures manual, and the approved procurement plan, it participates in the execution of the following detailed tasks:

Process monitoring

  • Prepare and coordinate procurement of intellectual services and works and for the selection of consultants ;
  • Update the procurement plan at least once a year and whenever the need arises;
    File and archive all documents and contract files;
  • Develop a mechanism for procurement monitoring, including deadlines, so that potential sources of delay can be quickly identified, senior management informed, and solutions proposed.

Selection and employment of consultants 

  • Draft Requests for Expressions of Interest for consultancy services and ensuring publication in the national and/or international press;
  • Prepare Request for Proposals (RFPs);
  • Send invitations to short-listed consultants following PROPARCO’s no-objection opinion;
  • Participate in bid openings, technical and financial proposal evaluations, and contract awards in order to advise committee members and the person responsible for awarding contracts as resource persons;
  • Draw up contracts between the Project and the consultants selected after PROPARCO’s no-objection opinion;
  • Follow-up of no-objection opinions requested from PROPARCO.

Advisory services to General Management and project managers in matters relating to the award and execution of contracts

  • Ensure that all decisions relating to the award and execution of contracts have complied with the agreed rules;
  • Support the project in understanding and drafting all incoming and outgoing correspondence relating to procurement;
  • To provide appropriate advice in the performance of contracts and especially in the resolution of any disputes that may arise;
  • Produce a quarterly contract situation and contribute to the procurement aspects;
    Ensure that market commitments are systematically reflected in the information system and communicated to CRRH-UEMOA’s Finance Department;
  • Ensure that tender results are published in a timely manner following contract awards and that unsuccessful bidders receive the necessary information;
  • Supervise or act as secretary to analyze sub-committees with non-voting status, except for services relating to the awarding of contracts.
     

Performance Criteria

The procurement specialist’s performance will be measured by:

  • Quality of follow-up on actions included in the procurement plan ;
  • Meeting deadlines for execution of the procurement plan for actions for which it is responsible ;
  • The quality of tender documents and requests for proposals ;
  • The quality of the monitoring of procurement procedures and no-objection notices ;
  • Quality of complaint management.
     

REQUIRED PROFILE

  • Have at least a university degree (minimum BAC + 5) in engineering, procurement, law, administration, commerce, finance, management, economics, or a related field, or have a degree (BAC + 4) in one of these disciplines or fields with at least three (3) years of experience in a position as a procurement specialist, counterpart or procurement assistant on a project or program using the procurement procedures of a multilateral Technical and Financial Partner;
  • At least 10 years of professional experience in procurement, with at least 5 consecutive years in a similar procurement position in the public or private sector or with similar responsibilities in this field. Experience in an externally funded project is an asset;
  • Have a perfect knowledge of the procurement procedures of multilateral donors (e.g., AFD Group including PROPARCO, World Bank, ADB);
  • Proficiency in commonly used software applications (World, Excel, PowerPoint) and communications tools such as e-mail;
  • Ability to work as part of a team ;
  • Ability to work effectively under pressure ;
  • Excellent written and oral communication skills in French.
     

APPLICATION FORM 

Management of CRRH-UEMOA invites interested persons to express their interest by providing the following information demonstrating that they have the relevant qualifications and experience to provide the services:

  • Detailed Curriculum Vitae (CV);
  • Cover letter;
  • Copies of diplomas and certificates;
  • Proof of performance of similar assignments;
  • Work certificates;
  • and other documents supporting the applicant’s qualifications and experience.
     

The mandate expires on 30 June 2024, with three (3) months trial period.

One candidate will be selected based on the qualifications and experience of the candidates for the position, and they will be invited to contract negotiations. 

Interested Candidates may obtain further information at the address below and at the following times: Monday to Friday from 9:00 to 12:00 and from 15:00 to 17:00 (local time).

 

5.    Applications must be submitted by email or in a sealed envelope marked: “Dossier de candidature pour le Recrutement d’un(e) Spécialiste en gestion financière pour la CRRH-UEMOA” no later than 10 a.m. U.T.  on 4 August 2023 to the following address:

 

CAISSE REGIONALE DE REFINANCECEMENT HYPOTHECAIRE (CRRH-UEMOA)

Direction Générale de la CRRH-UEMOA,

68 Avenue de la Libération, Immeuble BOAD, BP 1172 Lomé (TOGO)  

Téléphone : (00 228) 22 23 27 22

E-mail : SPM@crrhuemoa.org

Lomé-TOGO

 

Lomé, le 21/07/2023

 

 

 

              Mme Yedau OGOUNDELE  

                  Managing Director

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